How to write a cold email for an internship is a powerful technique that must be studied and mastered in today’s competitive world if you must get a shot at your dream company for an internship. A Cold email is sent to an unknown person or organization without prior notice or consent to get one help or another or to get a professional connection.
cold emailing allows a prospective intern to stand out from the crowd of other interns who just apply for an internship directly to the company or organization without prior contact with them. Writing cold emails sometimes helps you reach those in high offices in an organization and this can go a long way in helping you reduce the amount of stress you would have ordinarily go through.
This post will discuss the processes involved in; how to write a cold email for an internship and to build Professional connection necessary for your career.
Steps To Consider In Having A Successful Cold Email For Internship
Writing a cold email for an internship requires a lot of work for the desired result or outcome, a lot of people complain and are most times disappointed with the outcome or response to their mail but fail to realize the mistakes they committed.
The first thing to do before writing a cold mail is to prepare your mind for the outcome because it may not be what we expect. Also know that most times result may not come just come by sending one or two cold emails, so you have to send as many as possible.
The following steps will prove useful when writing a cold mail for an internship position in a company, an organization or even to a person:
First Step
Carry Out A Thorough Research On Companies You Like
To create a successful cold email, it’s essential to identify the right companies and contacts that you are interested in. Utilize platforms like LinkedIn, industry events, university career services, and professional associations to find potential companies and contacts.
Having a great connection with the right person within a company is crucial for the success of your email. They are more likely to offer you an internship, give you first-hand information or direct you to the appropriate resources.
Personalizing your email for a specific individual increases the likelihood of receiving a response.
Gathering detailed information about the company and it’s role is essential. Understand the company’s culture and values by exploring the company’s website, social media, employee reviews, and news articles.
Look for key responsibilities, required skills and qualifications, company values and mission, and current projects. By researching and preparing, you can craft a compelling cold email that highlights your suitability for the role and aligns with the company’s values.
Reach out to alumni of your school and find someone you have a second-degree connection with. Also use search operators to narrow down your selection, such as using quotes around the phrase you want to search on LinkedIn.
In summary, identifying the right companies and contacts is crucial for crafting a compelling cold email that aligns with the company’s values and aligns with the individual’s
Second Step
Focus On Learning More About The Company or Organization
To effectively arrive at a good cold email for an internship, you have to understand the company or organization you are reaching out to. This helps in personalizing the email, and showing how relevant your are to the organization
It is established that personalizing the email is a wonderful idea but to be able to achieve this you have to get adequate knowledge about the organization. This goes beyond the regular research done to get ideas of the organizations to reach out to.
Here, you carry out an in-depth analysis of the organization, what their recent milestones are, what they are hoping to attain in the nearest future etc.
To learn more about the company, visit the company’s website, their social media platforms, read employee reviews and testimonials etc
Apply what you have learned about the company or organization in your email by mentioning something specific, using your experiences and skills as a yard stick explain how you can help the company achieve their set goals.
Third Step
Know The Best Time To Send In Your Email
Knowing the appropriate time to send in your email is a great factor in ensuring that your cold email for an internship gets noticed and read.
Research suggests that certain times of the day and week are more effective for sending cold emails. Midweek (Tuesday to Thursday) is the most productive day, while mid-morning (10 AM to 11 AM) and early afternoon (1 PM to 2 PM) are ideal for sending emails.
Avoid weekends and late hours, as emails are more likely to get buried under a pile of new messages and are less likely to be in a work mindset. Time zones should be adjusted to match the recipient’s local time, and industry norms should be researched for industries with non-traditional hours.
Sending a cold email on Sunday is usually a bad idea, as professionals may ignore work emails over the weekend and catch up on Monday morning. The best time to send cold emails is between Monday afternoon and Thursday night, ensuring the lead has ample time to check the email before heading out for the weekend.
Proper timing demonstrates thoughtfulness and strategic planning, which are positive traits in a potential intern.
How To Write A Cold Email For An Internship
After putting the above steps into action (which is most times more important than the email itself) , then we can go into the writing of the cold email. There are four major parts to consider when writing a cold email for an internship
1. Write A Personalize Email To The Recipients
When writing your cold email make it as personal as possible and don’t use one email for all opening. To customize your email, use the recipient’s name, reference specific details about their role, company, or recent projects, align with company values, and mention common connections.
These small touches and details shows that you’ve taken the time to identify who they are and that makes your email feel more personal.
By taking the time to customize your email, you show that you are interested in any internship and are enthusiastic about contributing to the recipient’s organization, significantly enhancing your chances of making a meaningful connection and securing the internship opportunity.
2. Use An Attractive Subject Line
A compelling subject line is essential in cold emails to set the tone, increase opening likelihood, and convey relevance. It should be specific, relevant, and tailored to the recipient, using relevant keywords, being concise, and action-oriented.
Writing an overly lengthy subject line may not get the job done so keep it as brief and straight to the point as possible.
3. The Body
This is where you sell yourself with the best of words and explain the contributions you can make or what you want to learn from the organization. Create a link between your skills and the company by mentioning aspects of the company’s work that interest you and how your experiences make you a perfect fit for their goals.
Avoid bringing in irrelevant details in a bid to convince the recipient, so as much you want to convince them also make it brief.
4. Add A Call To Action (CTA)
A basic and polite CTA is an effective method to indicate that you anticipate a response from them. Allow them some space by not setting deadlines for them to respond, otherwise you will come out as unpleasant and aggressive and this is not good for the over all look of your cold email.
After writing your email prove read it and check for errors that needs to be corrected and do justice to it. You can use the different tools for grammar and spelling check for editing also.
When all these are done, go ahead and send your email and also subsequently send a follow up email because your email may have been the lost in the streams of other emails and messages.
Why Write Cold Emails For Internship
Cold emailing is a useful method for bypassing traditional job boards or company websites which most times does not help to get the job done, it also helps in accessing hidden internship opportunities.
Also to stand out among a crowd of applicants cold emailing is useful, it helps to build a professional network as it gives room for you to contact professionals in various fields personally.
Cold emails allow for the discovery of positions not publicly posted, thereby giving you more possibility to be taken, it also demonstrating the writer’s initiative and genuine interest in the company.
Cold emailing is a crucial skill for internship applications, requiring understanding company culture and values. Tailoring emails with a compelling subject line, relevant skills, and mutual connections is essential.
Putting the steps discussed in this article and the tips given in writing a cold email for internship into work, you are sure on a journey to getting the attention of that desired company
